Organization Overview, Mission, Vision, and Values

Our mission is to improve the health of people in the communities we serve through compassionate, high-quality care, prevention, and wellness education. Washington Regional Medical System is a community-owned, locally governed, non-profit health care system located in Northwest Arkansas in the heart of Fayetteville, which is consistently ranked among the Best Places to live in the country. Our 425-bed medical center has been named the #1 hospital in Arkansas for five consecutive years by U.S. News & World Report. We employ 3,400+ team members and serve the region with over 40 clinic locations, the region’s only Level II trauma center, and five Centers of Excellence - the Washington Regional J.B. Hunt Transport Services Neuroscience Institute; Washington Regional Walker Heart Institute; Washington Regional Women and Infants Center; Washington Regional Total Joint Center; and Washington Regional Pat Walker Center for Seniors.

Position Summary

The role of Surgical Inventory Coordinator reports to the Surgery Financial Manager. This position is responsible for managing all supplies, instruments, and equipment for surgical services at Washington Regional Physicians’ Specialty Hospital (the “PSH”), which includes ordering, receiving, storing, and distributing items. This position is responsible for maintaining optimal inventory levels, using inventory management software, verifying charges, assisting with equipment repair, and coordinating with clinical staff and vendors to ensure all necessary materials are available for surgical procedures.

Essential Position Responsibilities

• Order, receive, store, and distribute surgical supplies, implants, and equipment.
• Use inventory tools like automated units, handheld devices, and ERP systems for perpetual inventory and data entry.
• Ensure the right supplies and equipment are available for each surgical case by reviewing the schedule and coordinating with vendors.
• Accurately track and verify patient charges for used supplies, including tracking serial numbers for implants.
• Assist with equipment maintenance, repair, and recalls, including setting up new equipment and coordinating loaner equipment or repairs.
• Assist in managing the budget, identify cost increases, and participate in product standardization and inventory audits.
• Follow all hospital and regulatory guidelines, such as those from the FDA and AABB, and maintain logs and databases as required.

Qualifications

• Education: High School Diploma or GED
• Licensure and Certifications: Driver’s license and auto liability insurance, required.
• Experience: Previous experience in a healthcare environment with purchasing, procurement, materials management, inventory control, or revenue cycle, preferred.

Work Environment: This position will spend approximately 60% of the time standing and/or walking while pushing, pulling, lifting, and/or carrying up to 50 lbs. and 40% of time sitting while performing work in a standard office environment. This position may be exposed to communicable disease or bodily fluids. This position will serve a culturally and linguistically diverse patient population.