Executive Assistant - Construction, Planning & Design
University of Arkansas
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Closing Date:
Type of Position:
Administrative Operations and Support
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
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Department:
Senior Construction, Planning & Design
Department's Website:
Summary of Job Duties:
The Executive Assistant for Construction, Planning & Design provides comprehensive administrative and managerial support to the Senior Director and other department leaders. This role requires professional-level administrative expertise and discretion in supporting registered professionals executing capital and minor contracts campus-wide. Key responsibilities include leading the design and construction procurement process, assisting multiple project managers, and standardizing procedures for project budgets and record-keeping. The role also involves drafting and editing correspondence, reports, and presentations; managing calendars and meetings; overseeing onboarding and staffing logistics; and assisting with departmental training and maintenance of the capital projects calendar. Serving as a key administrative resource, the Executive Assistant supports leadership in achieving operational efficiency, project accountability, and departmental goals.Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
Associate degree in Business Administration, Public Administration, Construction Management, or a related field from an accredited institution of higher education
At least five years of administrative experience providing support to management, professional staff, or senior leadership
Advance experience with Microsoft Office, SharePoint, and other data tracking tools
Applicable equivalencies may be considered on the above qualifications.
Preferred Qualifications:
Bachelor’s degree in Business Administration, Public Administration, Construction Management, or a related field from an accredited institution of higher education
Experience coordinating departmental training programs or managing capital project schedules
Certification in Microsoft Office
Certification in SharePoint
Knowledge, Skills, & Abilities:
Knowledge of project management or construction scheduling
Knowledge of professional-level administrative principles, office management practices, and organizational procedures in a professional or technical environment
Knowledge of construction, planning, and design terminology, documentation, and project administration practices
Skill in providing administrative support to multiple senior leaders, including calendar management, meeting coordination, and meeting minutes
Skill in planning and organizing departmental training sessions, workshops, and events.
Skill in maintaining project calendars for multiple capital projects on campus
Skill in composing, editing, and proofreading business correspondence and reports with attention to detail, accuracy, and professionalism
Skill in using computer software and office systems, including Microsoft Office Suite, Adobe Acrobat, SharePoint, and project management tools
Ability to manage multiple priorities and adapt to changing work assignments in a fast-paced environment
Ability to work independently, demonstrate initiative, and contribute to continuous process improvement within the department
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
