Payroll Services Manager
University of Arkansas
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Closing Date:
Type of Position:
Professional Staff - Project/Program Administration
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas at Fort SmithUniversity of Arkansas – Fort Smith
The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.
Fort Smith, Arkansas
Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.
Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.
If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.
Department:
HR Administration
Department's Website:
Summary of Job Duties:
The Payroll Services Manager is responsible for all tasks related to the accurate and timely processing of two (2) semimonthly regular and two (2) semimonthly arrears payrolls each month, production of W2s, reporting requirements for federal and state(s) entities, and oversight of internal procedures. This position is governed by federal and state laws and regulations and institutional policies. The position reports to the Associate Director of Human Resources.
Qualifications:
Summary of Job Duties:
Oversee the preparation and processing of semimonthly regular and arrears payrolls for all employees ensuring accurate calculation of payment.
Ensure compliance with all federal, state and local tax laws, wage and hour regulations, and system policies. Prepare and file annual W-2 filings.
Oversee the accurate setup and processing of all deductions including benefit premiums, 401(k) contributions, wage garnishments, and other pre/post-tax items.
Supervise, mentor, evaluate, and provide training to payroll specialist.
Serve as primary point of contact for employee questions regarding paychecks, deductions, W-2s, and timekeeping providing exceptional and confidential customer service.
Develop, document, and implement efficient payroll policies and procedures to optimize operations and strengthen internal controls.
Manage the completion of employment onboarding tasks for new and current employees to ensure compliance with state and federal laws and regulations to include work authorization
Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates.
Requires consistent on-time attendance.
Other duties as assigned.
Qualifications
Required Education and/or Work Experience: Minimum qualifications include a bachelor’s degree from an accredited institution of higher education; at least three years of experience in payroll services; and at least one year of supervisory experience. Other job-related education and/or experience may be substituted for part of these requirements.
Preferred Education and/or Work Experience: Bachelor’s degree in business administration, human resources, or accounting; at least five years of experience in payroll services; experience with Workday or other payroll/HCM platform(s); and at least two years of experience working in an institution of higher education.
Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:
Knowledge of state and federal payroll reporting requirements
Knowledge of supervisory practices and techniques
Ability to establish, maintain and process payroll and associated reports
Ability to supervise payroll staff
Ability to provide assistance to university employees concerning payroll activities
Ability to structure work efficiently
Solid analytical skills
Strong organizational and task management skills
Strong written and oral communication skills
Strong proficiency in Microsoft Excel, including complex formulas, pivot tables, and data analysis for payroll processing
Working Relationships: The Payroll Services Manager has frequent contact with university employees and departments, personnel from other state agencies and institutions, University of Arkansas System employees, and the general public.
List Employees Supervised: Payroll Services Specialist
Special Job Dimensions: Work performed primarily in an office setting. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 50 pounds. Routine work schedule Monday through Friday, 8:00am to 5:00pm with occasional overtime and travel required
Background Check Requirements. Criminal and Financial Background Check and Motor Vehicle Registry (MVR) Check.
This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
479-788-7080
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Child Maltreatment, Criminal Background Check, Financial Credit Check, Motor Vehicle Reports CheckThis position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
