Executive Assistant to the Dean
University of Arkansas
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Closing Date:
Type of Position:
Administrative Operations and Support
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.
Department:
Office of the Dean
Department's Website:
Summary of Job Duties:
The Executive Assistant to the Dean is responsible for a broad range of administrative tasks across several key areas in the College of Education and Health Professions. The main responsibilities will include purchasing, scheduling, room reservations, travel requests/claims, reimbursement claim forms, and inventory/surplus. The position will handle a heavy volume of incoming requests, some of them sensitive and urgent, assist faculty, staff, and students with inquiries and questions, and make appropriate referrals. The Dean's Administrative Specialist will determine and act upon supply needs for the Dean’s Office, assist with special projects and reports, and always maintain a professional and welcoming environment. The position will also assist with various strategic plan action items and help manage the Dean’s calendar. Further, this position will assist with college-level programming and special events, including the functions associated with external relations and engagement, outreach initiatives, and other duties as assigned. The position will report to the Chief of Staff and Executive Assistant to the Dean of the College of Education and Health Professions. Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
Bachelor’s degree from an accredited higher education institution
At least two years of experience in administrative support
Preferred Qualifications:
Experience with Workday and other University of Arkansas systems
Experience supporting students, faculty, and/or staff
Experience working in higher education
Experience with event planning and meeting coordination
Demonstrated familiarity with a university campus
Knowledge, Skills & Abilities:
Knowledge of record-keeping procedures
Proficient skills in Microsoft Office Suite (in particular, Excel and advanced database management)
Proficient skills in Listserv management and effective communication
Ability to gather information and compile data into report form
Ability to establish and maintain filing systems
Ability to operate standard office equipment
Ability to create/modify and keep material/resources inventory
Ability to work with students, faculty, and staff across the University of Arkansas campus
Ability to be punctual with work and scheduled meetings
Ability to work independently, exercise discretion, and make independent judgments without immediate direction or supervision
Ability to perform multiple tasks and prioritize assignments
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
Executive Assistant to the Dean and Chief of Staff
brusca@uark.edu
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Motor Vehicle Reports Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
