Administrative Support Assistant III
University of Arkansas
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Closing Date:
Type of Position:
Administrative Operations and Support
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.
Department:
Travel and Procurement
Department's Website:
Summary of Job Duties:
The Administrative Support Assistant I works with the department's administrative team and the Razorback Educator Development Hub to support about 45 faculty, 6 staff, and students across the Department of Curriculum and Instruction's undergraduate and graduate programs, as well as teacher education programs in other departments and colleges. The Administrative Support Assistant I will be responsible for coordinating office activities, researching and preparing special reports, helping with special events, developing, revising, and recommending administrative policies and procedures. This position will supervise students' digital background checks and oversee the processing of teacher education applications across multiple programs. This position includes assisting with fiscal operations, which encompass travel and procurement with the college's accounting team. This will involve reserving flights, arranging hotel accommodations, registering faculty members for conferences, as well as submitting travel claims and requests. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
The formal education equivalent of a high school diploma
At least two years of experience in a specialized or a related field applicable to work performed
Experience with data management applications and programs and use of email programs for communication
Preferred Qualifications:
Bachelor's degree from an accredited institution of higher education
Ability to organize and synthesize data and information to share with various audiences
Experience with customer service
Experience with event planning
Experience with travel and purchasing processes
Experience working across organizational units
At least one year working in higher education
Knowledge, Skills, & Abilities (KSAs):
Strong oral and written communication skills
Highly skilled in Microsoft Office application-particularly Excel, Outlook, and Word
Ability to prepare, present, and review oral and written information and reports
Ability to research, compile data, and analyze related work program information
Ability to establish and maintain filing systems
Ability to analyze documents for compliance with rules, regulations, and policies
Ability to maintain ethical standards and confidentiality
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
lngentry@uark.edu
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
