Executive Assistant for Greek Life
University of Arkansas
This job is no longer accepting applications
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Closing Date:
Type of Position:
Administrative Operations and Support
Workstudy Position:
Job Type:
Fixed Duration of Project/Grant (Fixed Term)
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.
Department:
GREK | Greek Life
Department's Website:
Summary of Job Duties:
This Executive Assistant for Greek Life provides confidential executive level support and assistance to the Assistant Vice Chancellor (AVC) for Greek Life. This position also provides administrative support to the Charlie & Cappy Whiteside Greek Life Leadership Center.This position will include excellent customer service delivery, providing support to staff members, managing events and reservations, supervising student workers, updating and maintaining department webpage. This position will also provide critical administrative support to the AVC and all Greek Life staff. This role will welcome students and visitors to the office and will supervise a team of student workers who will provide front desk support. This position is governed by state and federal laws and agency/institution policy.
This position must be able to work independently to meet deadlines, shifting priorities, and an often-demanding schedule. This position will also provide fiscal support including assessing the Greek Fee and maintaining complex budgets, managing chapter rosters, managing procurement and arranging travel. Serves as the primary point of contact to ensure that Greek Life adheres to all relevant policies and procedures, including travel guidelines, PCard usage, and other University requirements. The position will provide budget planning and projections pertaining to Greek Life accounts.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
The formal education equivalent of a bachelor’s degree in accounting, general business, public administration, or a related field
At least one year of experience in accounting or related field
At least two years of experience working in executive administration for a large and dynamic office
Intermediate experience with virtual meeting platforms and Microsoft Office Suite including Word, Excel, PowerPoint, Teams and Outlook
Preferred Qualifications:
At least two years of experience in accounting or a related field
Experience using University of Arkansas Workday system
Administrative experience in higher education or similar environment
Experience in University of Arkansas programs/systems
Knowledge, Skills, & Abilities (KSAs):
Knowledge of research and analysis techniques and methods
Knowledge of work-related subject area
Knowledge of computers and software applications
Knowledge of university and state procurement rules and regulations, accounting principles, data management, and customer service techniques
Excellent oral communication and interpersonal skills
Excellent writing skills with the ability to compose clear, correct, highly professional and effective correspondence and edit and proofread documents as needed
Ability to uphold quality and integrity standards
Proven ability to handle complex and sensitive functions with discretion
Ability to initiate problem solving; and maintain a high level of tact and diplomacy while discreetly handling confidential and sensitive matters with minimum supervision
Ability to effectively coordinate multiple projects and establish priorities among competing demands and to adapt to changes in the work environment
Ability to prepare, present, and review oral and written information and reports
Ability to research and analyze related work program information.
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to plan, organize, and direct the work of others
Ability to be friendly with a positive manner
Ability to work effectively and efficiently on tight deadlines and under pressure
Ability to work efficiently in a fast-paced environment
Ability to exhibit tact and diplomacy when interacting with colleagues and members of the campus community
Ability to apply policies and procedures and other applicable regulations associated with units and the university
Additional Information:
This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
pbowser@uark.edu
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Talking
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
YesThis job is no longer accepting applications
See open jobs at University of Arkansas.See open jobs similar to "Executive Assistant for Greek Life" Northwest Arkansas.
