Facilities Manager- I³R
University of Arkansas
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Closing Date:
Type of Position:
Professional Staff - Project/Program Administration
Workstudy Position:
Job Type:
Fixed Duration of Project/Grant (Fixed Term)
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
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Department:
Executive Director I3R
Department's Website:
Summary of Job Duties:
ABOUT THE INSTITUTE FOR INTEGRATIVE & INNOVATIVE RESEARCH (I³R):Established through a transformative gift from the Walton Family Charitable Support Foundation, the University of Arkansas Institute for Integrative and Innovative Research (I3R) pioneers solutions to wicked problems through convergence research across academic, industry, government, and non-profit sectors to make a positive societal impact by creating and deploying innovations at scale.
You will have the opportunity to collaborate with purpose-driven coworkers in one of the fastest-growing and most naturally beautiful regions in the U.S. You will join a growing team of visionary researchers and thought leaders dedicated to working with a thriving entrepreneurial ecosystem to deliver innovative solutions. I³R is committed to building a diverse, collaborative, and inclusive team and cultivating a welcoming atmosphere where all opinions are valued, all voices are heard, and ideas become reality.
POSITION DESCRIPTION:
We are seeking a Facilities Manager for I3R. This position requires facilities and utility management as well as space and access management. The manager will be responsible for the safe and reliable operations of a ~144,000 sq. ft. advanced research facility. I3R uses a shared-use arrangement for all facilities and equipment, and all are housed in controlled access areas. The facility includes a human health and innovation wing with a 3-Tesla magnetic resonance imaging suite, a whole-body calorimetry suite, and a sensorimotor assessment and intervention suite, a pre-clinical and surgical intervention wing, a materials and characterization wing with bench labs, an additive manufacturing and prototyping wing that includes a machine shop, an electrical shop, and maker space, a digital transformation wing with extended reality and computational labs, and collaborative conference spaces and offices.
The successful candidate will have exceptional organizational, time management and communication skills and the ability to work effectively on interdisciplinary teams in a fast-paced environment, demonstrating the capacity to work independently and collaboratively. A professional demeanor and the ability to establish effective working relationships are crucial in building trust and influence to accomplish work within a setting that includes a wide array of individuals, groups, policies, and processes.
SUMMARY OF JOB DUTIES:
· Manage day-to-day operations of the I³R advanced research facility; ensure that the facility is maintained at a high level cosmetically and remains safe and secure; facilitate incident reporting related to the facility.
· Coordinate with relevant institute and university teams to develop and implement security standards, protocols, procedures, compliance requirements etc. in relation to the facility.
· Serve as I³R safety coordinator; coordinate with relevant institute and university teams to develop and update emergency preparedness and response plans and procedures in case of emergency; train facility occupants on the safety plan.
· Conduct daily facility inspections and implement proactive maintenance of facility infrastructure and equipment, including HVAC/R, electrical systems, plumbing, boiler, HVAC controls, fire alert systems, grounds, signage, waste, recycling and key access.
· Respond to facility emergencies as needed and restart utilities after power outages.
· Work with appropriate I³R and university stakeholders to ensure compliance of I³R labs; identify compliance issues that may require follow up and/or investigation.
· Serve as the contact with service personnel (e.g., equipment repairs, upgrades, certification of bio-safety hoods, autoclaves, and other pressure vessels) working in the facility building; maintain a current list of outstanding projects and service work orders.
· Coordinate and authorize access to the facility in order to resolve environmental, custodial, and repair issues.
· Control facility access including the automated scheduling of door hours; maintain access lists; order, issues, and collect building access tools (e.g. keys, cards, etc.), as needed.
· Supervise installation/moving of furniture and equipment in labs and offices.
· Schedule training for shared use equipment.
· Maintain equipment and supplies inventory for the facility in coordination with laboratory managers and research area leads; ensure facility assets are tagged.
· Work with appropriate I3R stakeholders and obtain quotes for equipment purchase, repairs, upgrades, and service contracts.
· Monitor suppliers to ensure that they efficiently and effectively provide needed services within budgetary limits (e.g. special gases, etc.)
· Assist I³R Executive Director with management of office and lab space to ensure optimization while supporting I3R goals; Complete annual surveys of I³R space use by different stakeholders.
· Serve as I³R liaison to University of Arkansas Facilities Management and Office of Animal Research Services.
· Cultivate and maintain positive relationships with various I³R and university stakeholders related to the proper operation, maintenance, and functioning of the facility.
· Other duties as assigned.
This position will also train with and serve as alternate building support for the adjacent Nano Institute building when the Nano Institute Building Manager is on vacation or out sick.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
Bachelor's degree in facilities management, engineering, business administration or a related field; or an equivalent combination of education and work experience
At least five years of experience in facilities management, with at least 2 years in a supervisory role
Preferred Qualifications:
Master’s degree or Ph.D. in business administration or related field or a science area related to I³R research
Five years of experience in a research field, medical/research facility management, or closely related area
Strong knowledge of good manufacturing practices (GMP)
Knowledge, Skills & Abilities:
Strong knowledge of building systems, maintenance procedures, and safety regulations
Excellent leadership and team management skills
Ability to handle multiple tasks and prioritize effectively
Strong problem-solving and decision-making abilities
Proficiency in budget management and financial planning
Excellent communication and interpersonal skills with a growth mindset
Additional Information:
Certifications:
Relevant certifications such as Certified Facility Manager (CFM) or Facilities Management Professional (FMP) are preferred.
This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
