Special Assistant to the Chancellor
University of Arkansas
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Closing Date:
Type of Position:
Professional Staff - Operations
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.
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Department:
Chancellor
Department's Website:
Summary of Job Duties:
The Special Assistant to the Chancellor is a highly motivated and organized professional who provides high-touch, confidential support to prepare and deploy the Chancellor in his day-to-day roles, reporting directly to the Chancellor. This critical role anticipates and addresses the Chancellor's needs, ensuring their day-to-day operations run smoothly and efficiently and works very closely with the Director of Scheduling and Operations, and the Associate Director of Fowler House, Special Events, in the Office of the Chancellor, to assure calendar is current and accurate. A key function of this role is to manage pre-event preparation, post-event follow up, and how to make the Chancellor more effective to better serve the campus and various stakeholder groups. The ideal candidate possesses exceptional emotional intelligence, discretion, and the ability to navigate complex situations while maintaining composure. Responsibilities:
Schedule Management: Working hand-in-glove with the Director of Scheduling, help manage the Chancellor's calendar, prioritizing appointments, meetings, and travel arrangements. Act as a gatekeeper, screening requests and ensuring the Chancellor's time is used effectively. Takes lead on setting and tracking rolling agenda for both SOG and Cabinet working with EA and AA on calendaring meetings.
Executive Briefings: Directs, and sometimes prepares when necessary, comprehensive briefings, including printed packets, and talking points for meetings, presentations, and events, in concert with the Scheduler as needed. Conduct advance research and anticipate potential issues or questions.
Event Support/Handling: Accompany the Chancellor to a variety of events (internal & external) and meetings. Take notes and manage or delegate follow-up tasks as necessary. Provide logistical coordination, awareness of guest list, ensure smooth flow of activities, and manage any unforeseen situations, capture and manage follow-up items that come up, provide handling to assure adherence to the schedule and meets with all necessary principals. Coordinates with Associate Director of Fowler House and Special Events for Chancellor-hosted internal events.
Project Management: Oversee and manage a variety of Chancellor-assigned projects, ensuring timely completion and adherence to established priorities.
Communication & Correspondence Review: Drafts and reviews correspondence, emails, and documents for the Chancellor. Communicate effectively with internal and external stakeholders on the Chancellor's behalf. Coordinate with Executive Communications on messaging strategies and responses. Supports chancellor communications as necessary at a high level.
Travel Arrangements Validation: Assure Director of Scheduling has arranged all travel logistics for the Chancellor, including flights, accommodations, and ground transportation. Ensure all travel documents are in order and anticipate any potential travel concerns.
Strategy, Research & Analysis: Conduct research and prepare reports on relevant topics and issues facing the University. Stay current on industry trends and developments to keep the Chancellor informed. Contribute to strategy development as a thought partner.
Confidentiality & Discretion: Maintain the strictest confidentiality regarding all matters pertaining to the Chancellor and the Office of the Chancellor. Exercise sound judgment and discretion in all situations.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Other duties as assigned.
Qualifications:
Minimum Qualifications:
Bachelor's degree in a relevant field (e.g., Business Administration, Public Administration, Public Relations, Communications, Journalism)
Applicable equivalencies may be considered on the above qualifications.
At least three years of experience in a fast-paced executive or administrative support role
Deadline-driven project management experience
Experience working with executive leadership
Preferred Qualifications:
Strong understanding of higher education administration / working within bureaucratic structures and the Chancellor's role within the University
Strong emotional intelligence, discretion, and the ability to maintain composure in high-pressure situations
Exceptional organizational and time management skills with the ability to prioritize competing demands
Knowledge of, and practiced experience using, protocol and etiquette for high-level interactions
Bilingualism (English and another language) a plus
Superior written and verbal communication skills, including strong interpersonal and diplomatic abilities
Knowledge, Skills and Abilities:
Ability to collaborate across units and build consensus
Ability to travel as required
Proficiency with Microsoft Office Suite, meeting technologies & Power Point
Experience using digital media / social media for communications (positioning and amplification experience a plus)
Critical thinking skills
Ability to be candid and direct, with tact to accomplish goals and meet deadlines
Campus awareness; understanding of operations of UA or large, complex organizations
Broad community engagement experience
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Talking
Frequent Physical Activity:
Talking
Occasional Physical Activity:
Talking
Benefits Eligible:
YesThis job is no longer accepting applications
See open jobs at University of Arkansas.See open jobs similar to "Special Assistant to the Chancellor" Northwest Arkansas.
