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Executive Assistant III

University of Arkansas for Medical Sciences

University of Arkansas for Medical Sciences

Fayetteville, AR, USA
Posted on Wednesday, September 13, 2023

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Type of Position:

Professional Staff - Operations

Job Type:


Work Shift:

Sponsorship Available:


Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

For general application assistance or if you have questions about a job posting, please contact Human Resources at


NWAC | Northwest Arkansas UAMS Campus

Department's Website:

Summary of Job Duties:

Located in Fayetteville, AR

Manage Vice Chancellor’s & Assistant Vice Chancellor’s Office
• Central liaison and initial point of contact for VC
• Manage executive meetings with internal and/or external stakeholders
• Prepare itineraries for executive staff and guests
• Manage all aspects of various projects of a complex nature and/or medium size initiatives by identifying appropriate resources needed and developing schedules to ensure timely implementation and execution of strategic plan and initiatives
• 60% works at the direction of the Vice Chancellor to provide support for executive level projects or assignments
• Incumbent will promote, organize, assist, communicate, develop timelines, and affirm goals for all projects
• Manages the daily logistics and corresponding communication for each project
• Ensures documentation and communications are timely and organized. •
• Manages project reporting, including tracking critical steps, outcomes, and deliverables
• Provides an extremely high level of customer service to stakeholders
• Collects and consolidates data
• Serves as a liaison between key stakeholders, staff, leadership, consultants and other partners
• Liaison with external partners, visitors, interdepartmental team members
• Ensure information flow to and from the VC, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
• Track, monitor and follow progress of projects, action items, strategies that emanate from the director
• Initiate subsequent follow-up meetings and communication for key stakeholders as directed
• Review correspondence and draft responses for the director as appropriate, or forward to the appropriate person for response and/or reply
• Provides administrative support to the Vice Chancellor and serves as the point of access for the VC
• Manages and oversees calendar to ensure schedule is coordinated and efficient
• Maintain up to date daily locations, virtual or call information for each appointment
• Maintain contact information is up to date for Vice Chancellor

• Manage travel accommodations for VC and executive leadership
• Process travel reimbursements by ensuring proper documentation and adhering to UAMS guidelines

• Assist to coordinate, plan for any events assigned.

May perform other duties as assigned.


  • Bachelor's Degree plus four (4) years of administrative or related experience OR a High School Diploma/GED plus eight (8) years of administrative or related experience.

Additional Information:

Located in Fayetteville, AR

Salary Information:


Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:


Frequent Physical Activity:


Occasional Physical Activity:


Benefits Eligible: