The Manufacturing Procurement & Inventory Coordinator manages the inventory and procurement of raw materials, components, facility supplies, and general supplies required to support manufacturing, decorating, shipping, and overall operations across multiple buildings and departments at Outdoor Cap Company. This team member must be an effective communicator with strong organizational skills and a commitment to continuously improving supply chain efficiency, identifying cost-saving opportunities, and sourcing both existing and new materials as organizational needs evolve.

Duties & Responsibilities

• Maintain inventory of raw materials and components such as, but not limited to: foam, labels, threads, cleaning supplies, leather, faux leather, fabrics, cartons, tapes, needles, markers, trimmers, etc.
• Procure and maintain adequate inventory of facility supplies to ensure operational continuity (e.g., safety equipment, janitorial products, office supplies, etc.)
• Partner with the Facilities Manager to align inventory and procurement strategies with facility maintenance schedules.
• Evaluate and work closely with vendors for both manufacturing materials and facility supplies; identify and act on cost-saving opportunities and alternate sourcing when appropriate
• Understand lead-times, MOQs, and ordering cadence to maintain safety stock levels without running out of critical materials or supplies
• Conduct regular cycle counts and maintain accurate inventory records
• Keep all inventory organized and properly labeled/stored
• Create and manage a checkout system for MRO parts (excluding maintenance items)
• Act as the primary point of contact for all vendors
• Monitor vendors to ensure on-time shipments and service performance
• Approve invoices for third-party patches and other procurement-related billing
• Coordinate with vendors and accounting to ensure timely, accurate billing; resolve discrepancies as needed
• Support Corporate Responsibility by maintaining annual compliance records and providing component samples for testing

Education & Qualifications

• Understanding of logistics operations, manufacturing, and inventory management
• Excellent communication and negotiation skills, with the ability to manage external vendors and resolve conflicts effectively
• Experience with supply chain management systems, ERP, and TMS systems preferred
• Strong problem-solving skills and ability to manage multiple priorities
• High School Diploma or GED
• Proficient in Microsoft Excel and other computer skills

Physical Requirements

• Must be able to stand, sit and/or walk (90% of the day) and occasionally reach, bend, and move inside the facility to move product
• Vision: Required to have close visual acuity, color vision and depth perception
• Able to hear and effectively communicate with peers
• Ability to lift/move/pull 10-50 lbs. occasionally throughout day
• Moderate noise due to machine operation in a warehouse setting
• Extreme temperatures: this position will work in a building with limited climate control

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.