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Accounts Payable Clerk

Outdoor Cap Company

Outdoor Cap Company

Accounting & Finance
Bentonville, AR, USA
Posted on Friday, June 28, 2024

Outdoor Cap has been servicing the needs of the headwear industry for 47 years and is one of the world’s largest companies focused on business-to-business sourcing and manufacturing headwear. With customers in retail, team sports, golf, promotional products and more, working at Outdoor Cap is an opportunity to be part of a growing business building amazing products for some of the world’s greatest brands and companies.

The Accounting Clerk - A/P is responsible for making and receiving phone calls, assisting with interdepartmental account research, routing invoices for approval, recording and maintaining factory receivables reports, entering invoices into system, making and recording payments to vendors, processing payables in a timely fashion, reporting to Accounts Payable Lead weekly payments summary, and other support roles for the accounting team as needed.

Essential Duties and Responsibilities

  • Records vendor Payments (International Wire, Credit Cards, ACH, Checks).
  • Resolve vendor inquiries for balances due or owed.
  • High volume of data entry and invoice processing
  • Assists special projects, as necessary.
  • Make and receive calls to vendors and customers as needed.
  • Review accounts for open balances and take appropriate actions to resolve balances.
  • Route invoices for approval and submit approved invoices for processing.
  • Key approved invoices to payables systems.
  • Compile monthly expense reports ensuring all supporting documents are received.
  • Track receivables and payables on factory and intercompany reports.
  • Work with finance team during month end close to ensure timely closing.
  • Regular and timely attendance in the office is an essential function of this position.
  • Acts with strong ethical integrity in all situations, upholding the company’s Mission, Vision, and Value Statements
  • Other duties as assigned.

Skills and Competencies

  • Expert in Excel, Intermediate knowledge of Word and other MS Office products.
  • Strong attention to detail including handling confidential information and uses exceptional organizational and time management skills.
  • Team and results oriented with the ability to meet tight deadlines.
  • Knowledge to include: Financial acumen of approved accounting methods, and Ethical business practices
  • Ability to communicate effectively, both written and oral.
  • Excellent problem solving and customer service skills.
  • Initiative and team player.
  • Capable of working in high stress environment.
  • Ability to calculate basic mathematical computations.

Education and Qualifications

  • Two-year degree in Accounting or equivalent combination of education and experience
  • General Ledger accounting experience

Physical/Mental Requirements

  • The person in this position frequently communicates with internal and external customers and must be able to exchange accurate information in a clear manner
  • Required to have close visual acuity to perform computer tasks and operate other office machinery
  • Able to remain in a stationary position (seated) 70% of the day and occasionally reach, bend and move inside the office to access files and product.
  • Ability to move 10-20 lbs occasionally throughout day
  • Adapt to moderate noise (Example: collaborative team environment, office with computers, printing and light traffic).
  • Able to hear a telephone ring

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.