Music Moves

Music Moves is a nonprofit organization that uses music, arts, and culture to strengthen communities through education, performances, and creative programming. We're looking for an organized, proactive professional who enjoys creating systems, keeping projects moving, and helping a mission-driven team succeed.

Position Summary

The Operations Coordinator is the organizational hub of Music Moves. This role supports day-to-day operations by coordinating administrative tasks, maintaining organizational systems, supporting events, organizing bookings, assisting with grant administration, and ensuring projects move forward.

This position works closely with leadership to keep information organized, deadlines on track, and communication flowing across the organization.

Primary Responsibilities

Administration

• Manage calendars, meetings, and administrative workflows

• Prepare agendas, meeting notes, and board materials

• Maintain organized Google Drive files and documentation

• Manage and improve operational systems

Programs & Events

• Coordinate event timelines and logistics

• Manage registrations and volunteer information

• Track attendance and program data

• Assign and follow up on tasks using Trello

Development & Grants

• Enter grant information and maintain reporting files

• Compile impact data and organizational metrics

• Assist with donor and board reporting

Bookings & Operations

• Organize venue inquiries and booking information

• Coordinate contracts and event logistics

• Maintain inventory records and operational checklists

• Support Music Depot rentals and programming

Qualifications

• Highly organized with exceptional attention to detail

• Excellent written and verbal communication skills

• Comfortable with Google Workspace (Docs, Sheets, Drive, Calendar)

• Experience with project management software such as Trello (or willingness to learn)

• Self-starter who takes ownership and follows through

• Able to manage multiple priorities in a fast-paced environment

• Passion for community, music, and nonprofit work