Coordinator of Scholarship Services and Advancement Data

Full-Time Position

Posted 11/04/2025

Position summary

The Advancement Data and Scholarship Coordinator plays a key role in maintaining the integrity of donor and scholarship data, supporting strategic advancement projects, managing the stewardship database, ensuring smooth operations across advancement initiatives, and collaborating with other departments at JBU. It requires a detail-oriented, mission-driven professional who thrives in a fast-paced environment and enjoys working with both people and data. Full-time position, on-campus, Monday–Friday, 8:00 a.m.–5:00 p.m.

Role qualifications

• Exceptionally detail-oriented, with strong skills in setting and achieving goals, managing multiple priorities, and meeting deadlines with consistency and accuracy
• Demonstrates a servant-leader attitude characterized by professionalism, creativity, teamwork, and self-motivation with a genuine desire to serve others
• Ability to foster goodwill among students, staff, faculty, and the broader community
• Committed to confidentiality and alignment with the university’s mission
• Commitment to the Articles of Faith, Mission, and Objectives of JBU; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities

Position responsibilities

• Maintain and analyze scholarship and donor data to ensure accuracy and compliance.
• Oversee donor stewardship activities to ensure timely and meaningful engagement.
• Create and review scholarship reports and donor stewardship materials.
• Manage the CRM and process for student thank-you notes.
• Ensure scholarship awards adhere to donor restrictions and institutional policies.
• Prepare segmented mailing lists and customized reports for advancement initiatives.
• Assist with data tools supporting the innovation of the advancement division.
• Maintain and manage donor lists to support cultivation, solicitation, and recognition efforts.
• Manage special projects for University Advancement.
• Support emerging departmental needs as responsibilities evolve

Essential skills and experience:

• Proficiency in Microsoft Office and familiarity with CRM systems such as RE NXT
• Highly organized with a strong focus on accuracy and confidentiality
• Ability to work collaboratively and build positive relationships with students, faculty, and donors
• Skilled in problem-solving and implementing practical solutions independently and within a team
• Comprehensive understanding of fundraising and scholarship processes, or a demonstrated commitment to learning these areas to inform strategy and decision-making
• Experience in writing, graphic design, and project management are desirable

Education

Bachelor’s degree.

Physical demands and work environment

• Physical demands: While performing the duties of this job, the employee is frequently required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: The noise level in the work environment is usually minimal.

About JBU

Information describing the university is available online.

Apply

To apply, please upload the following documents to the "Upload Your Documents" page:

1. Cover Letter
2. Your resume
3. A completed and signed staff employment application (Click Here to Access the Application)

Contact information:
Office of Human Resources
John Brown University
2000 West University Street
Siloam Springs, AR 72761
Phone: 479.524.7197
e-mail: jobs@jbu.edu