Highlands Oncology began in 1996 with three physicians and a desire to change the face of oncology care in our community. Dr. Malcolm Hayward, Dr. Dan Bradford, and Dr. Thad Beck knew that patients do better at home, in the community where they live and work, and where their support system is already in place. In furthering that goal, Highlands has grown with the region from a single location 26 years ago, to 6 locations in Northwest and Northcentral Arkansas today employing more than 850 diverse team members.

As Northwest Arkansas continues to grow, so must the services and providers available in the region. Highlands Oncology is committed to remaining on the cutting edge to ensure our community has access to the very best cancer care. What we have is something quite unique right here in our own backyard with a caring multidisciplinary team focused on treating patients like family.

Job Summary: This position is responsible for the management and reporting of financial information through the accurate and timely recording of financial transactions. Works on delegated tasks as assigned by the CFO or Controller.

Job Duties / Responsibilities:

• Responsible for the clinic’s overall compliance with accounting (or associated) regulations and laws, in coordination with the Controller and CFO
• Performing or overseeing accounts payable duties for all companies, including scanning or filing of all related packing slips and invoices; entering invoices into accounting software; printing checks or processing electronic payments; obtaining signatures on checks; mailing payments; ordering checks as necessary.
• Establish an end-to-end cash management process that is connected to the Business Office. This will help with improving the understanding of the flow of funds and create early indicators for timely decision making.
• Monitor bank accounts daily for cash availability, fraudulent activity, and transaction accuracy.
• Interact with bank representatives to resolve any discrepancies or concerns related to bank statements, online banking, or other areas
• Develop and implement, along with the Controller, internal controls, policies and procedures.
• Collaborate with the Research Business staff to ensure timely payment of patient stipends and reimbursements and provide reports as requested.
• Research and resolve accounting issues related to accounts payable and general ledger.
• Prepare deposits (medical records payment, research payments, rent payments, etc.), enter in accounting software and send them to the bank.
• Prepare, submit, and pay sales tax reports for Highlands and Latte Da monthly.
• Prepare and distribute invoices for rent, office sharing/employee sharing agreements, medical services for research grants, pharmacy drug purchases, etc., monthly.
• File Franchise Taxes, AR Annual Nonprofit Reports, and 990 Postcards on an annual basis.
• Send due diligence letters on outstanding checks and prepare and submit unclaimed property reports to various state agencies on an annual basis.
• Foster a collaborative team environment and act as a resource and mentor to other team members.
• Exercise absolute discretion concerning all company accounting matters.
• Maintain good personal relations and communication with fellow staff.
• Work on various other management projects as requested by the CFO or Controller.
• Act as backup for Controller, Budget Analyst, and Staff Accountant.
• May act as backup for Payroll and Benefits.