Step into a role where numbers make a difference. Join our dedicated oncology team as a Research Budget Analyst and help fuel groundbreaking advancements that directly impact patient lives.

Highlands Oncology began in 1996 with three physicians and a desire to change the face of oncology care in our community. Dr. Malcolm Hayward, Dr. Dan Bradford, and Dr. Thad Beck knew that patients do better at home, in the community where they live and work, and where their support system is already in place. In furthering that goal, Highlands has grown with the region from a single location 26 years ago, to 6 locations in Northwest and Northcentral Arkansas today employing more than 800 diverse team members.

As Northwest Arkansas continues to grow, so must the services and providers available in the region. Highlands Oncology is committed to remaining on the cutting edge to ensure our community has access to the very best cancer care. What we have is something quite unique right here in our own backyard with a caring multidisciplinary team focused on treating patients like family.

Job Duties / Responsibilities:

• Maintain an understanding of Medicare’s Clinical Trial Policy (NCD 310.1).
• Perform a comprehensive coverage analysis to determine the appropriate payer for all study-related charges.
• Evaluate clinical trial protocols to assess research procedures and clinical research staff time and efforts.
• Review Informed Consent Forms to assure consistency with clinical trial budgets and contracts.
• Negotiate clinical trial budget rates and payment terms with industry sponsors.
• Review study contracts to assure fair terms and conditions.
• Review sponsor-initiated budget and contract amendments. Submit requests to study sponsors for budget and/or contract amendments as necessary for site needs.
• Perform activities within the CTMS.
• Review CPT codes for clinical trial required activities.
• Work with Highlands Oncology billing department and study participants on queries regarding clinical trial covered procedures.
• Work with billing departments of local entities to ensure compliant billing practices for our clinical trial patients.
• Maintains patient/sponsor confidentiality.
• Maintain department financial spreadsheets.
• Cross train and provide back-up as needed for other research business staff.
• Assist research business team with:

• Daily review of charges for research patients in OncoEMR to ensure procedures are billed appropriately.
• Invoice sponsors for pass-through costs included in clinical trial contracts.
• Works with the Highlands Oncology accounting department to ensure patient reimbursements and department expenses are paid.

Required Skills/Abilities:

• Demonstrates a high level of professionalism and responsiveness when interacting with internal and external customers, and patients.
• Collaborate effectively with physicians, nurses, and ancillary departments.
• Proficient in Microsoft Office Applications, including MS Word, Outlook, and Excel.
• Demonstrates effective oral and written communication skills.
• Communicates routinely with director/manager/supervisor/liaison regarding program status and/or issues.
• Possess excellent organizational skills; maintains organized files and office space.
• Takes initiative to reliably complete tasks independently.
• Willingly accepts assignments and completes them in a timely manner.
• Effectively sets priorities.
• Submits routine reports on or before due date.
• Follows up on issues as appropriate.
• Advises supervisor of problems or concerns.
• Supports and adheres to organizational decisions, policies, and procedures.
• Attends required research department meetings/activities.
• Demonstrates flexibility in schedule and adaptability in workload in a fast-paced environment.
• Demonstrates professionalism in appearance/dress code consistent with policy.
• Promptly reports to work at designated times.
• Maintain good attendance.

Certifications/Licenses/Education/or Experience in a related field:

• High school graduate or higher education.
• Healthcare experience required and clinical research experience preferred.
• Experience with budgets, contracts, and coverage analysis. Clinical trials and/or clinical trial experience preferred.
• Knowledge of medical terminology.
• Experience with electronic medical records.
• Experience with medical billing, medical coding, accounting, or bookkeeping.
• After two years of research experience, encouraged to obtain Certified Clinical Research Professional (CCRP) certificate.
• Seeks to increase skills through self-directed learning activities.
• Willing to take continuing education courses and participate in conferences as appropriate.
• Must complete registration with NCI ID.me.

Physical Requirements:

• Sitting for prolonged periods of time at a desk.
• Computer use that requires visual acuity, typing, use of mouse/keyboard, and staring at a screen for extended periods of time.
• Occasionally lifting objects of up to 25 pounds such as files, office supplies, assisting patients when needed, etc.
• Walking and standing for continuous periods around the office or clinic as needed.
• Fine motor skills for tasks like typing, writing, handling small objects or equipment and materials.
• Adequate mobility for daily interactions, delivering packages throughout the clinic daily, and traveling between company locations as needed.

Highlands Oncology offers a full suite of benefits including those pictured below and MANY MORE...

• Certified a Great Place to Work!