HFA is seeking a dynamic and detail-oriented Permit Administrator II to join our growing Civil team and help drive the success of projects nationwide. In this role, you’ll take ownership of the permitting process from start to finish—working independently to manage documentation, coordinate with jurisdictions, and communicate directly with clients and internal teams. You'll also mentor junior staff, support complex projects, and collaborate with a talented group of professionals in a fast-paced, forward-thinking environment. If you're looking to make an impact and grow your career with a company that values innovation, accountability, and teamwork, we want to hear from you.

Job Responsibilities include but are not limited to:

• Permit Administrator II works independently with minimal supervision to obtain entitlement and permit approvals for a variety of projects through submittal requirement research, document management and plans distributions.

Job Duties include but are not limited to:

• Possess strong communication skills
• Mentors junior staff
• Update client tracking systems
• Attend to jurisdictional required meetings
• Responsible for managing complex and/or confidential projects
• Assist in difficult situations and develop solutions to resolve any issues
• May include communication directly with client on project and program execution
• May include staff and team management and training
• Request funds and owner information requirements for plan submission
• Generate letters of transmittal
• Facilitate the distribution process of packaging, shipping and uploading documents
• Manage and track permit submittals through the review process until final approval
• Communicate and document review status of the project with the Design Team based upon commination with the government agency/authority having jurisdiction
• Communicate and collaborate with General Contractor through all stage

About HFA
HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We build partnerships based on the integration of design thinking and project delivery. We believe that our people are our greatest asset, and we have developed a people-centric culture where we value our people at all levels. With a focus on well-being, we offer competitive salaries and a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a 401(k) with company match, an employee stock ownership plan (ESOP) and a flexible work schedule.

Our team members have access to professional development opportunities and learning stipends to pursue professional growth, and we take any chance we can get to recognize and reward our people for their amazing work.

Job Qualifications

Management Requirements: None required
Education Requirements: High school diploma or GED equivalent
Licensure Requirements: None required