HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We have a unique role for an indivdual to be part of a vigerously growing enterprise.

The Project Administrator will be responsible for working closely with the project delivery teams to input and maintain project-related information in our internal and external systems. This role will be cross-disciplined (architecture & engineering), and will work closely with all project Stakeholders, including but not limited to project designers, Team Leads, operations, and executive leadership, to organize, maintain, and complete project-related administration tasks.

Roles and Responsibilites

• Populate and maintain project-related information in both internal, including but not limited to Enterprise Resource Planning (ERP) and external systems.
• Work closely with the project teams to organize and create and maintain project schedules, tasks, resourcing, tracking of project information including construction related RFIs and submittals, and project budgeting.
• Organize reporting and information-access needs for teams to focus on mastering their craft and to support the evaluation of success of projects, programs, and studios.
• Monitor and groom project and task progress and provide effective communication to aid the execution teams with ensuring success.
• Work closely with the team leadership to ensure all project administration tasks (as assigned) are completed (e.g. Proposals, Project Setup, Projections, Invoicing, Reporting,Submittals, RFIs, etc.)
• Work closely with the Operations team to understand, promote, and train organization-wide initiatives, policy, guidelines, technologies, and recommendations to the team.
• Provide direct support to the Project Leadership.

About HFA
HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We build partnerships based on the integration of design thinking and project delivery. We believe that our people are our greatest asset, and we have developed a people-centric culture where we value our people at all levels.

With a focus on well-being, we offer competitive salaries and a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a 401(k) with company match, an employee stock ownership plan (ESOP) and a flexible work schedule.

Our team members have access to professional development opportunities and learning stipends to pursue professional growth, and we take any chance we can get to recognize and reward our people for their amazing work.

• 0-3 Years in Project Management or Project Administration (preferred)
• High School Diploma or Equivalent
• Microsoft 365