General Description

The Recreation Events & Camps Manager is responsible for planning, developing, coordinating, and evaluating a comprehensive portfolio of community-focused recreation programs including seasonal camps, instructional clinics, and special events that enhance quality of life and community engagement for residents of all ages. This position works collaboratively within the Recreation Division to deliver innovative, inclusive, and mission-driven programming aligned with department goals, community needs, and national parks and recreation best practices. Responsibilities include program development, logistics coordination, staff and contractor supervision, partnerships, marketing support, budgeting assistance, and on-site event operations.

Essential Duties and Responsibilities

Plan, organize, schedule, implement, and evaluate seasonal camps, enrichment programs, instructional clinics, and community-wide special events.

Establish program schedules, timelines, logistics plans, and operational procedures.

Coordinate registration setup and program configuration within recreation management software systems.

Ensure programs comply with department policies, risk management procedures, and safety standards.

Lead planning and execution of community events such as festivals, holiday events, outdoor activities, tournaments, and family engagement initiatives. Coordinate site layouts, permits, equipment needs, vendor participation, and event logistics.

Collaborate with internal divisions including parks maintenance, aquatics, athletics, and facility operations. Serve as on-site event supervisor to ensure safe, efficient, and successful operations.

Conduct community needs assessments and evaluate participation trends to develop responsive programming that supports departmental goals. Recruit and develop relationships with contractors, volunteers, and organizations capable of providing experiences that are safe, fun, and relevant to the community. Develop partnerships with schools, civic groups, nonprofits, and local organizations to expand program offerings.

Ensure compliance with departmental safety policies and applicable local, state, and federal regulations, including child safety guidelines and departmental supervision standards. Maintain program documentation including incident reports and emergency procedures. Maintain required certifications (CPR/AED/First Aid). Maintain participant safety procedures and emergency action planning.

Assist with development of staff training materials and operational procedures. Assist with preparation and monitoring of program budgets.

Track revenues, expenditures, and participation metrics. Order program supplies, equipment, and contracted services in accordance with the City’s purchasing procedures. Maintain accurate records, reports, and program evaluations.

Lead the Department’s Tournament Board, which approves and coordinates facility usage for outside entities on City property.

Communicate with external organizers to ensure outside events including tournaments, runs/walks, and similar events are compliant with City policy for space usage and closures.

Coordinate with supervisor and maintenance team to ensure proper scheduling of staff is in place for set ups, tear downs, and event oversight as necessary.

Assist with development of promotional materials including seasonal program guides, digital content, and event marketing campaigns.

Coordinate communication with participants, instructors, and families. Support social media and community outreach initiatives related to assigned programs.

Fiscal Responsibilities

Annual budget total value: 2500

Funds, facilities & equipment total value: 2500

Supervisory Responsibilities

How many non-supervisory employees are directly supervised by this position? Varies

How many supervisors report to this position? 0

How many employees, in total, report to the other supervisors? 0

What departments (if any) are supervised by this position? 0

• Responsibilities For Work Of Others: Supervises a SMALL GROUP (1-3) of employees in the SAME or LOWER CLASSIFICATION. Assigns and checks work; assists and instructs as required, but performs same work as those supervised, or closely related work, most of the time. Content of the work supervised is of a non-technical nature and does not vary in complexity to any great degree.

• Responsibility For Funds, Equipment, Property, Etc.: REGULARLY responsible for property where carelessness or error would result in only MINOR damage or MINOR monetary loss. Almost continuous care and attention is required when handling this property in order to prevent loss.

Education And Experience

• Education: Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, agriculture etc.

• Experience General: 5 years related experience and/or training.
• Experience Management: 19 to 23 months related management experience.

Work Skills

• Analytical Ability/ Problem Solving: DIRECTED. Supervisory and/or professional skills using structured practices or policies and directed as to execution and review. Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.

• Planning: CONSIDERABLE RESPONSIBILITY with regard to GENERAL ASSIGNMENTS in planning time, method, manner, and/or sequence of performance of own work, in addition, the work operations of a group of employees, all performing BASICALLY THE SAME TYPE OF WORK.
• Decision Making: Performs work operations which permit FREQUENT opportunity for decision-making of MINOR IMPORTANCE and also FREQUENT opportunity for decision-making of MAJOR IMPORTANCE; the latter of which would affect the work operations of OTHER EMPLOYEES and/or CLIENTELE to a MODERATE DEGREE.
• Supervision Received: Under direction where a definite objective is set up and the employee PLANS AND ARRANGES OWN WORK, referring only UNUSUAL CASES TO SUPERVISOR.
• Accuracy: Probable errors of INTERNAL and EXTERNAL scope would have a MODERATE effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation. Could cause further errors, losses, or embarrassment to the organization. The possibility for error is always present due to requirements of the job.
• Communication Skills: Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.
• Critical Thinking Skills: Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.
• Mental Demand: MODERATE MENTAL DEMAND. Operations requiring ALMOST CONTINUOUS ATTENTION, but work is sufficiently repetitive that a HABIT CYCLE IS FORMED; operations REQUIRING INTERMITTENT DIRECTED THINKING to determine or select materials, equipment or operations where variable sequences may be selected by the employee.

Accountabilities

• Freedom To Act: GENERALLY CONTROLLED. General processes covered by established policies and standards with supervisory oversight.

• Annual Monetary Impact: SMALL: Job creates a monetary impact for the organization from $100K to $1MM.
• Impact Of Job On End Results: MODEST IMPACT. Job has some impact on the organization's end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

Certificates, Licenses, Registrations

Required: First Aid/CPR required. Shall possess and maintain a valid Driver's

Preferred

Contacts With Public and Employees

• Contacts With Employees: Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs.

• Contacts With Public: Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

Machines, Equipment & Computers

• Use Of Machines, Equipment And/Or Computers: Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

Software Skills Required

Software Ability

• 10-Key: Basic
• Accounting: None
• Alphanumeric Data Entry: Basic
• Contact Management: Basic
• Database: None
• Enterprise Resource Planning: None
• Human Resources Systems: None
• Payroll Systems: None
• Presentation/PowerPoint: Basic
• Programming Languages: None
• Spreadsheet: Basic
• Word Processing/Typing: Basic

Work Environment

How much exposure to the following environmental conditions does this position require? Show the amount of time by checking the appropriate boxes below.

• Work near moving mechanical parts (spinning shafts, engines, lifts, etc.): Never
• Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.): Never
• Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.): Never
• Toxic or caustic chemicals (including potential for chemical spills, etc.): Never
• Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather): Occasionally
• Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.): Never
• Extreme cold (not weather-related, such as freezer, cold storage, etc.): Never
• Extreme heat (not weather-related, such as furnace, kitchen, ovens, etc. where temperature is regularly above 100 degrees F): Never
• Risk of electrical shock (live electrical wires, equipment that retains power after shutoff): Never
• Work with explosives (TNT, dynamite, nitroglycerine, or other related explosives): Never
• Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.): Never
• Vibration (jackhammer, soil compactor, equipment that creates high vibration, etc.): Never
• Indicate the level of noise that is typical for the work environment for this position by checking the appropriate box below.: Moderate (business office with computers/printers, light traffic, etc.)
• Working Conditions: Somewhat disagreeable working conditions. Exposed to any number of elements noted in Degree 2, with one or two elements present continuously. May involve some travel and/or work is at times, in the evening or during the night hours.

Physical Demands

Physical Activities

• Stand: Frequently
• Walk: Frequently
• Sit: Occasionally
• Use hands to finger, handle, or feel: Frequently
• Reach with hands and arms: Frequently
• Climb or balance: Occasionally
• Stoop, kneel, crouch, or crawl: Occasionally
• Talk or hear: Frequently
• Taste or smell: Occasionally

Weight Lifted

• Up to 10 pounds: Frequently
• Up to 25 pounds: Occasionally
• Up to 50 pounds: Occasionally
• Up to 100 pounds: Never
• More than 100 pounds: Never

Vision requirements

• Close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).
• Distance vision (driving vehicles or equipment; work duties such as surveying that requires clear vision at twenty feet or more).
• Ability to adjust focus (work duties that require the ability to adjust the eye to bring an object into sharp focus at various distances or focal lengths).
• Physical Demand: SEMI-REPETITIVE, LOW PHYSICAL: SEMI-REPETITIVE type work which requires PERIODS OF CONCENTRATION FOR VARIED TIME CYCLES as prescribed by the tasks.

Additional Information

Core Competencies / Additional Info

A bachelor’s degree from a college or university in park and recreation administration, or a related field with three years' experience is preferred. Sufficient experience in programming and facilitating athletic and leisure activities (i.e. summer camps). In training staff on various equipment and vehicles. In interacting effectively with agency officials, elected officials, contractors, inspectors, and vendors. In using Microsoft and other common office technology hardware and software to perform job functions. In actively listening and expressing ideas clearly and concisely, in oral and written form, to small and large groups. In recognizing, researching, analyzing and solving problems both independently and within teams. In establishing and maintaining harmonious working relationships with fellow employees and dealing courteously and effectively with the public. In providing outstanding customer service, internally and externally. Experience in a supervisory position preferred. Experience in Recreation Programming, Athletics Administration is preferred. General experience in recruiting, interviewing and hiring qualified candidates, and developing employees and volunteers through supervising, mentoring, evaluating, and performance improvement. General Knowledge of Fiscal management with sufficient experience in applying annual budgets is required. Sufficient knowledge of Park and recreation administration, and of recreational philosophy and activities, and sufficient experience in organized sports, programming, and general recreation. Safety regulations and personal protection equipment is required. Must pass a drug test and criminal background check.