General Description

The Recreation Superintendent –Sports Activities is a key leadership role for the Parks and Recreation Department and is responsible for the comprehensive planning, coordination, and supervision of community-based athletic programming, including youth and adult leagues, tournaments, and related services. This role ensures efficient and effective use of City athletic facilities by maximizing internal programming opportunities, supporting external rentals and tournaments, aligning field and facility readiness, and providing an excellent customer experience. This position requires work on alternative schedules as needed including nights and weekends.

Essential Duties and Responsibilities

1. Manage team responsible for planning, implementation, and oversight all youth and adult sports leagues & tournaments for the City’s Parks and Recreation Department.

2. Recruit, train, schedule, and supervise full-time and part-time staff, including site supervisors, scorekeepers, and program assistants. Provide leadership, training, and performance evaluation for assigned staff. Ensure proper staffing levels for all programs and events.

3. Lead the planning, implementation, and continuous improvement of youth and adult sports programs, with responsibility for league management, scheduling and facility optimization, team and roster management, coordination of officials and uniforms, data and records administration, customer engagement and conflict resolution, and program promotion in partnership with marketing staff. Speak to groups from the community, schools, and other constituency groups to promote programs and increase volunteer & participant involvement.

4. Work with the Business Office on budgeting, revenue tracking, and financial reporting. Assist in developing program budgets, fee structures, and cost recovery strategies. Monitor expenditures and ensure fiscal responsibility across all program areas.

5. Ensure fields and facilities are prepared, safe, and game-ready. Conduct regular site inspections and address safety or operational concerns. Communicate scheduling needs, weather impacts, and maintenance priorities. Implement and enforce risk management practices, including incident reporting and emergency procedures. Develop & administer internal policies and procedures and ensure compliance with City policies, safety standards, and applicable regulations.

6. Maximize facility usage by balancing internal programming with external rentals, tournaments, and partner organizations. Develop and maintain relationships with community organizations, schools, leagues, and external partners. Coordinate tournaments and special events with outside groups to enhance community offerings and generate revenue.

7. Lead or support the implementation of a new recreation management software system. Train staff on system use and establish best practices for data integrity and efficiency. Utilize data and reporting tools to inform decision-making and improve operations.

8. Evaluate programs for effectiveness, participation trends, and community impact; implement improvements as needed. Ensure consistent, high-quality customer experience across all programs.

Fiscal Responsibilities

Annual budget total value: 250,000

Funds, facilities & equipment total value: 500,000

Supervisory Responsibilities

How many non-supervisory employees are directly supervised by this position?

How many supervisors report to this position?

How many employees, in total, report to the other supervisors?

What departments (if any) are supervised by this position?

Recreation

• Responsibilities For Work Of Others: Supervises a MODERATE SIZE GROUP (8-15) of employees, but possibly smaller if difficult, SEMI-TECHNICAL work, requiring considerable direction and assistance, is involved. Plan, direct and coordinate work, make decisions, and perform personally the more difficult aspects of the same broad assignment.
• Responsibility For Funds, Equipment, Property, Etc.: OCCASIONALLY responsible for organization's property where carelessness, error, or misappropriation would result in MODERATE damage or MODERATE monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.

Education And Experience

• Education: Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, agriculture etc.
• Experience General: 7 years related experience and/or training.
• Experience Management: 3 years related management experience.

Work Skills

• Analytical Ability/ Problem Solving: DIRECTED. Supervisory and/or professional skills using structured practices or policies and directed as to execution and review. Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.

• Planning: CONSIDERABLE RESPONSIBILITY with regard to GENERAL ASSIGNMENTS in planning time, method, manner, and/or sequence of performance of own work, in addition, the work operations of a group of employees, all performing BASICALLY THE SAME TYPE OF WORK.
• Decision Making: Performs work operations which permit FREQUENT opportunity for decision-making of MINOR IMPORTANCE and also frequent opportunity for decision-making of MAJOR IMPORTANCE, either of which would affect the work operations of SMALL ORGANIZATIONAL COMPONENT and the ORGANIZATION'S CLIENTELE.
• Supervision Received: Under direction where a definite objective is set up and the employee PLANS AND ARRANGES OWN WORK, referring only UNUSUAL CASES TO SUPERVISOR.
• Accuracy: Probable errors would not likely be detected until they reached another department, office or patron, and would then require CONSIDERABLE time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a LIMITED EXTENT, but where succeeding operations or supervision would NORMALLY PRECLUDE the possibility of a serious situation arising as a result of the error or decision.
• Communication Skills: Ability to read, analyze, and understand general business/company related articles and professional journals; Ability to speak effectively before groups of customers or employees.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.
• Critical Thinking Skills: Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.
• Mental Demand: CLOSE MENTAL DEMAND. Operations requiring CLOSE AND CONTINUOUS ATTENTION for control of operations. OPERATIONS REQUIRING INTERMITTENT DIRECT THINKING to determine or select the most applicable way of HANDLING SITUATIONS regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.

Accountabilities

• Freedom To Act: GENERALLY CONTROLLED. General processes covered by established policies and standards with supervisory oversight.

• Annual Monetary Impact: SMALL: Job creates a monetary impact for the organization from $100K to $1MM.
• Impact Of Job On End Results: MODERATE IMPACT. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.

Certificates, Licenses, Registrations

Required: None

Preferred: Degree in Recreation, Sports Management, or equivalent field.

Contacts With Public and Employees

• Contacts With Employees: Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials.

• Contacts With Public: Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

Machines, Equipment & Computers

• Use Of Machines, Equipment And/Or Computers: Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

Software Skills Required

Software Ability

• 10-Key: Basic
• Accounting: None
• Alphanumeric Data Entry: Basic
• Contact Management: Basic
• Database: None
• Enterprise Resource Planning: None
• Human Resources Systems: None
• Payroll Systems: None
• Presentation/PowerPoint: Basic
• Programming Languages: None
• Spreadsheet: Intermediate
• Word Processing/Typing: Basic

Work Environment

How much exposure to the following environmental conditions does this position require? Show the amount of time by checking the appropriate boxes below.

• Work near moving mechanical parts (spinning shafts, engines, lifts, etc.): Never
• Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.): Never
• Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.): Never
• Toxic or caustic chemicals (including potential for chemical spills, etc.): Never
• Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather): Occasionally
• Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.): Never
• Extreme cold (not weather-related, such as freezer, cold storage, etc.): Never
• Extreme heat (not weather-related, such as furnace, kitchen, ovens, etc. where temperature is regularly above 100 degrees F): Never
• Risk of electrical shock (live electrical wires, equipment that retains power after shutoff): Never
• Work with explosives (TNT, dynamite, nitroglycerine, or other related explosives): Never
• Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.): Never
• Vibration (jackhammer, soil compactor, equipment that creates high vibration, etc.): Never
• Indicate the level of noise that is typical for the work environment for this position by checking the appropriate box below.: Moderate (business office with computers/printers, light traffic, etc.)
• Working Conditions: Disagreeable working conditions. Exposed to several of the elements in Degree 2, which are present continuously enough to make the conditions disagreeable. May involve heavy travel and/or work is in the evening during the night hours.

Physical Demands

Physical Activities

• Stand: Frequently
• Walk: Frequently
• Sit: Frequently
• Use hands to finger, handle, or feel: Occasionally
• Reach with hands and arms: Occasionally
• Climb or balance: Never
• Stoop, kneel, crouch, or crawl: Occasionally
• Talk or hear: Frequently
• Taste or smell: Never

Weight Lifted

• Up to 10 pounds: Regularly
• Up to 25 pounds: Frequently
• Up to 50 pounds: Occasionally
• Up to 100 pounds: Occasionally
• More than 100 pounds: Never

Vision requirements

• Close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less).
• Distance vision (driving vehicles or equipment; work duties such as surveying that requires clear vision at twenty feet or more).
• Peripheral vision (seeing 180 while focusing on a given object or area; work duties that require seeing beyond or around the focused vision area).
• Depth perception (ability to utilize three-dimensional vision to judge distances, placement of objects and spatial relationships).
• Ability to adjust focus (work duties that require the ability to adjust the eye to bring an object into sharp focus at various distances or focal lengths).
• Physical Demand: MODERATE DIVERSITY, MODERATELY PHYSICAL: Work activities which allow for a MODERATE AMOUNT OF DIVERSITY in the performance of tasks which requires SOMEWHAT DIVERSIFIED PHYSICAL DEMANDS of the employee.

Additional Information

Core Competencies / Additional Info

Preferred degree in parks and recreation, or a related field. The Department Director may allow experience to substitute for the educational requirement. Must have demonstrated ability to direct a full-time staff, in addition to day-to-day management of numerous contract laborers. Must have knowledge of a variety of sports rules. Varied and extensive sports officiating experience strongly preferred. Since most recreation activities must take place outside of conventional working hours, the Recreation Superintendent must expect to routinely work evenings, weekends, and holidays. Travel may be required for training, continuing education, or meetings. It is understood that a career in the field of Parks and Recreation is uniquely demanding. This position requires a readiness to do everything necessary for the City of Rogers to offer a full range of sport, recreation, leisure, cultural, educational, and community activities.