The City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and a purposeful work life, the City is an employer of choice focused on serving our community.

Note: All City of Fayetteville positions require employees to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive. Other essential duties of this position include the following:

1. Perform a variety of permanent filing functions with an emphasis on accuracy in maintaining files. Assist in the care, organization, and maintenance of all City records. Prepare records for imaging and storage. Retrieve records stored in/on all mediums within the City Clerk Treasurer’s Office.
2. Process ordinances, resolutions, change orders, task orders, contracts, agreements, easements, and deeds. Obtain signatures of the Mayor and City Clerk Treasurer in adherence to state statute.
3. Maintain and perform data entry for agenda management software by preparing the Final Agenda Results and Non-Agenda items.
4. Enter data into spreadsheets and into the document management system.
5. Maintain and assist in the creation of electronic forms that pertain to the City Clerk Treasurer’s office workflows.
6. Maintain City Council meeting minute books, resolution books and ordinance books.
7. Answer multiple phone lines and direct calls to the appropriate division or agency.
8. Sort and distribute incoming and outgoing mail. Distribute interdepartmental correspondence.
9. Provide support to the City Council and Policemen’s Pension and Relief Fund Board.
10. Schedule meeting rooms.
11. Review newspaper to update the Policemen’s Pension and Relief Fund Board Pension lists.
12. Prepare ordinances for filing. Must be knowledgeable of state statutes and county requirements regarding filing of documents.
13. Prepare and maintain Statements of Financial Interest files for elected officials, boards, committees, and commissions ensuring timely reporting.
14. Ensure servicing of office equipment in a timely manner.
15. Inventory and purchase office supplies and minor equipment for the department. Handle all administrative and record keeping requirements for purchasing card transactions, purchase orders and check requests for City Clerk Treasurer, Deputy(s), City Council and Policemen’s Pension and Relief Fund Board and department employees.
16. Prepare annexation information for the State of Arkansas to ensure State turn-back funds are received.
17. Research City records and respond to difficult or sensitive inquiries and complaints.
18. Serve as the first back-up for the Deputy City Clerk - Communications and second back-up for the Deputy City Clerk - Codifier.
19. Process Freedom of Information Act (FOIA) requests.
20. Conduct weekly follow-ups on passed agenda items that require additional documents or signatures.
21. Compile, record and send notification of important updates and final determinations of City Council.
22. Maintain the City Council Agenda Item Log.
23. Create and process archived agendas.
24. Assist in proofing the City Code.
25. Assist with routing City Council agenda items and preparing the City Council agenda.
26. Gather data for reports and budgets.
27. Interact with the Mayor’s office and City Attorney’s office to provide current agenda information for City Council meetings and Council committees and commissions to department directors, staff, and the public.
28. Perform any other duties or tasks as assigned.

1. Other secondary duties as assigned.

1. Associate Degree in Computer Information Systems or other related degree with two years of related experience; or high school diploma with four years of related experience.
2. Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. 21-15-103 and A.C.A. 21-15-111.
3. A valid driver’s license is required.
4. “Notary” status preferred.
5. Effectively communicate with others orally and in writing.
6. Must be proficient in the use of a computer, utilizing word processing and spreadsheet applications and other related software programs. Must be able to become proficient in using applications for document management, agenda management, and other programs.
7. Ability to read legal documents and contracts.
8. Must have the ability to respond in a professional manner to common inquiries or complaints from citizens, regulatory agencies, or members of the business community.
9. Must have knowledge of administrative practices and procedures
10. Should be able to perform transcription with speed and accuracy.
11. Must be able to multi-task and prioritize workload with frequent interruptions.
12. Must be able to effectively operate standard office equipment and possess the ability to learn non-standard office equipment such as: large format scanners, desktop scanners, and microfilm readers/printers.
13. Must be able to use mathematics involving addition and subtraction, multiplication, and division, and/or calculating ratios, rates, and percentages.
14. While performing the functions of this job, the employee is regularly required to stand and move from office location to office location. Must be able to regularly sit, stand, use hands to finger, handle or feel, reach with hands and arms, climb ladders to retrieve boxes of documents or balance, stoop, kneel and crouch. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 40 pounds. Specific vision abilities to accomplish computer and office work.

The City of Fayetteville is an equal employment opportunity employer.