Safety/Security Status: None

SUMMARY The Accounting Specialist II (Revenues) position processes, handles and maintains data and records to support cash and receivable transactions for the City. Maintains a working knowledge of governmental accounting related to their duties and a strong knowledge of city policies. Works to actively promote ideas that strengthen and streamline departmental operations.

The ideal candidate will have strong attention to detail and accuracy, high standards of quality and personal integrity, be a self-starter and good at managing deadlines, able to communicate professionally via telephone, email and in person, be proficient in Microsoft Office Programs (Excel, Word), and possess a strong ability to work collaboratively with varying personalities and work styles.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned.

• Perform the daily deposit. Total amounts received (cash, coin, checks, money orders) and compare to totals on reports with amounts submitted for deposit. Accurately prepare bank deposit slips for various accounts.

• Review deposit slips received from the bank and reconcile to previous day’s reports.

• Prepare and enter journal entries to correct deposit and communicate differences to supervisor.

• Verify that deposits from departments are submitted within the timeline established by City policy and communicate with departments as needed.

• Maintain the Accounts Receivable system including: preparing invoices for billing, inputting charges into software, adjusting charges and maintaining Accounts Receivable vendor files. Answers all questions relating to Accounts Receivable from the customer and other city departments.

• Prepare weekly payment listing report for departments.

• Prepare monthly Accounts Receivable reconciliation.

• Review monthly Accounts Receivable aging report and communicate with supervisor and departments regarding past due customers.

• Complete and understand journal entries, general ledger reconciliations and various other accounting responsibilities in relation to Accounts Receivable

• Maintain City vehicle files including preparation of all correspondence to secure titles and registrations and the maintenance of current insurance policy information.

• File insurance claims for all vehicle accidents involving city property.

• Enter additional journal entries as necessary.

SUPERVISORY RESPONSIBILITIES None.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE High School Diploma or GED equivalent required, college level businesses classes or degree preferred, 4+ years in a professional office environment with increasing responsibilities, prior Accounts Receivable and/or cash handling experience preferred; or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to correspond with co-workers and the public in a professional manner.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS None.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The City of Bentonville is committed to providing equal opportunity without regard to race, color, religion, sex, age, national origin, marital status, veteran status, political status, disability status, or genetic information, as required by all federal and state laws. The City’s commitment extends to all employment related decisions, terms and conditions of employment (including job opportunities), promotions, pay and benefits.