Accounting Specialist III Payroll
City of Bentonville
SUMMARY Processes, handles, and maintains data/records to support financial operations in the City. Maintains a working knowledge of governmental accounting related to their duties and a strong knowledge of city policies. Works to actively promote ideas that strengthen and streamline departmental operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. This position requires a large volume of communication (both written and verbal) with employees and vendors. Other duties may be assigned.
Input changes to employee master files from information provided by human resources and employees (for qualifying deductions).
Serve as primary processor of bi-weekly payroll and special payrolls as needed. This includes:
- Performing all necessary steps in the Accounting software to setup and complete the payroll process.
- Reviewing records in the City’s timekeeping software to ensure that all necessary approvals are obtained before transmitting data into the Accounting software for processing.
- Reviewing wages computed and correcting errors accordingly.
- Issuing paychecks.
Maintain all information to ensure the City’s timekeeping software and payroll system are complete and accurate.
Schedule federal and state tax payments.
Prepare bi-weekly APERS report.
Perform quarterly review between our Accounting software and HR’s software to ensure that data is accurate.
Serve as Administrator for Employee Self Service (ESS) and timekeeping software and respond to employee requests for password resets and other questions.
Operate office machines such as typewriter, personal computer, calculator and printers.
SUPERVISORY RESPONSIBILITIES None.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE One year certificate in accounting (or related field) from college or technical school and six (6) years’ experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS None.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The City of Bentonville is proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week. This year's benefits package can be viewed here: https://www.bentonvillear.com/DocumentCenter/View/11449/City-of-Bentonville-Benefit-Guide-2023
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The City of Bentonville is committed to providing equal opportunity without regard to race, color, religion, sex, age, national origin, marital status, veteran status, political status, disability status, or genetic information, as required by all federal and state laws. The City’s commitment extends to all employment related decisions, terms and conditions of employment (including job opportunities), promotions, pay and benefits.