Summary:

The Facility Administrator acts as a liaison between other county offices and the County Judge. The Facility Administrator assists with county policy making and implementing county policies, projects, and other actions, all county employees are either directly or indirectly influenced by the Facility Administrator’s functional authority. The projects and actions undertaken by the County Judge's office and the Quorum Court represent many millions of county tax dollars. The Facility Administrator is responsible for putting into practice the goals and objectives of the County Judge. The Facility Administrator monitors the progress and ensures that results are achieved by the balancing of resources, personnel and budgets for the improvement of the health, safety, welfare and the economic growth of Benton County.

The job of Facility Administrator was established for the purpose/s of planning, organizing and directing the maintenance, repair and alteration of County buildings and grounds; serving as the County representative in planning and developing facilities and new construction; ensuring that jobs are completed efficiently and within regulatory guidelines and projected deadlines; preparing and managing the annual budgets for the maintenance, grounds and custodial departments; and ensuring optimal utilization of personnel and other resources.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

Assist in the preparation of the county budget, work with the county comptroller to review the monthly financial statements and day-to-day operation and bill paying to insure accuracy and adherence to budget spend line.

Directly supervise department heads in his/her areas of responsibilities, which includes: assist with writing policies for the various departments, assist with and write personnel policies and monitor plans of action. Participate in the interviewing and hiring of county personnel and serve as intergovernmental liaison with cities and other governmental agencies in Benton County. Answer correspondence for the Judge, either directly or for his signature.

Attend all meetings, as necessary, with department heads and elected officials, attend all other county meetings associated with the assigned areas of responsibilities.

Assist the department heads and discuss budget preparation problems and prepare various budgets and approve other budgets.

Represent the county at community meetings, make presentation to the public concerning county affairs and represent the County Judge in his absence.

Act as an advisor to the County Judge as necessary.

Must be able to provide assistance including filling in where necessary for all the departments supervised.

Collaborates with others (e.g. district personnel, other district personnel, community organizations, etc.) for the purpose of implementing and maintaining services and/or programs.

Coordinates schedules and special event operations for the purpose of ensuring required facilities • preparation.

Develops long and short-range maintenance plans/programs (e.g. emergency response plans, energy management plans, annual budget, etc.) for the purpose of ensuring that district resources are effectively utilized.

Directs projects (e.g. site repairs/construction, preventive maintenance, etc.) for the purpose of ensuring completion within established time frames, project design and budget.

Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests.

Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that expenses are within budget limits and/or fiscal practices are followed.

Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

Presents information for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls.

Recommends new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force.

Researches new products, laws, regulations, etc., for the purpose of recommending purchases, contracts and maintaining districtwide services.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent must be able to prioritize and organize work in order to meet numerous deadlines. Must have the ability to mediate potentially difficult situations as they occur. Must have excellent communication, problem solving and analytical skills. The incumbent must possess good computer and general office practices and procedure skills as well as general office equipment knowledge. Must have ability to make independent decisions.

SKILLS are required to perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: perform on-site inspections of new construction, alterations and repairs; adhering to safety practices; handling hazardous materials; operating equipment used in the building trades and planning and managing projects.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: applicable codes related to the development, maintenance and construction of facilities; methods, practices, equipment, and supplies used in the building trades; State and local building, safety and health codes; occupational hazards and safe work practices of the building maintenance trades; concepts of grammar and punctuation; health standards and hazards and office methods and practices

ABILITY is required to schedule a significant number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: plan, organize and administer a Maintenance and Facilities Program; direct, supervise and train staff; establishing and maintaining effective working relationships; meeting deadlines and schedules; working as part of a team; being attentive to detail and displaying tact and courtesy.

Supervisory Responsibilities:

Directly supervises department heads and employees within his/her assigned responsibilities. Carries out supervisory responsibilities in accordance with the county's policies and applicable laws. Responsibilities include interviewing, hiring, terminating and training employees; planning, assigning, and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; and supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Education and/or Experience:

A Bachelors Degree in Business Management or related field is preferred. Must have at least 5-7 years experience directly related to government administration and/or business management.

Job related experience within specialized field with increasing levels of responsibility is required.

Targeted job-related education that meets organization’s prerequisite requirements.

Five years of increasingly responsible experience in building maintenance and construction which involved facility planning, construction, maintenance and operations. Experience in a school district environment is preferred.

Working Relationships:

Administrator must maintain positive working relationships with the elected officials, the quorum court, department heads, employees, and the public. In addition, positive working relationships must be maintained with all outside agencies and organizations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, use hands to handle or feel objects/controls and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this position include close and distance vision and the ability to adjust focus.

The employee must occasionally lift and/or move up to 10 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions.

The incumbent is occasionally exposed to outdoor weather conditions. The noise level in the typical work environment is moderate.

The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 33% sitting, 33% walking, and 34% standing. The job is performed under minimal temperature variations and under conditions with some exposure to risk of injury and/or illness.