SUMMARY:

The Grants Administrator assesses the funding and program needs of the County, identifies funding sources, writes proposal, and if requested, administers the grant. The incumbent will establish strong working relationships with the various elected officials and department heads of Benton County and assist in obtaining the proper approvals through the Quorum Court. The Grants Administrator will be responsible for scheduling and compilation of records for the annual audit of Federal Grants, as well as assist in the audit of records by the Arkansas Legislative Auditor.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following:

Assess and prioritize the grant funding needs of the County.Develop and administer a grant accounting and administrative procedure. This includes obtaining input and evaluation from the County Judge, County Attorney, Assistant County

Administrator, County Comptroller, and the Quorum Court.

Establish an annual plan for obtaining grants.

Writes grant proposals that have the proper grammar, spelling, and a professional appearance.

Develop proposals that conform to the various grant guidelines and requirements.

Manage the funds and reporting functions of the existing grants amounting to more than one million dollars.

Establish and maintain a current database of funding resources.

Act in the capacity of the official Benton County representative on grant applications.

Work directly with the Comptroller and Accounting Department in establishing the necessary funds and accounts associated with a grant. In addition, manage the financial recordkeeping in compliance with State, Federal, and the grantee’s regulations and policies.

Provide guidance to elected officials who may want to develop their own proposals.

Monitor all grant applications to insure that they are aligned with the priorities of Benton County.

Conduct periodic site visits to insure that they are aligned with the priorities of Benton County.

Prepare reports and other means of communication to inform the necessary parties as to the progress of the grant and expenditures of grant funds.

Conduct the public hearings and community assessments when required under the Federal or State regulations.

Provide media releases and other public relations communications to build awareness of grant funds and the benefits to Benton County and its citizens.

Regular and reliable attendance.

Perform other related duties as assigned or required.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential job duties. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES:

The grant administrator does not have any direct reports. However, the incumbent will be performing supervisory duties in the coordination of all grant proposal preparation and ongoing grant management. The grant administrator will provide leadership to various cross-functional teams in the development of priorities and grant administration.

EDUCATION and/or EXPERIENCE:

This position requires a minimum of a Bachelor’s Degree in Public Administration, Business, or another related field.

In addition, five years of successful grant writing and administration, with at least one year serving as the principle grant administrator is required to perform the duties of this position.

Knowledge of Federal, State, and private grant applications is essential in successfully performing the duties of grant administrator.

Professional certification and/or certificates of instruction in grant writing and administration is preferred.

OTHER SKILLS and ABILITIES:

The individual must possess the ability to communicate effectively, both orally and written.

Must possess good judgment, courtesy and tact.

Must possess the ability to define problems, research issues, establish facts and draw complete and accurate conclusions from those areas.

Must possess the ability to interpret a variety of County, State, and Federal laws in order to make decisions.

Must be able to remain professional when confronted by hostile/unruly individuals.

Must have an extensive knowledge of office practices and procedures, office equipment and personal computers.

Knowledge of Microsoft Office products is required.

Strong organizational skills and the ability to maintain records are necessary to perform successfully in this position.

Must be able to accurately generate both written and verbal reports as requested.

Must be able to work with minimal supervision, self-discipline and self-motivation.

PHYSICAL DEMANDS and WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. While performing the duties of this job, the employee usually works in a typical office setting and must often lift or move objects up to 25 pounds. The employee will regularly be required to sit, talk, listen, an use hands to type or handle objects. The incumbent will also be required to stand on a limited basis when presenting.