About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

Required Documents to Apply:

The Assistant Registrar, Traveling Exhibitions supports all registration functions for the Art Bridges Traveling Exhibitions program and its strategic initiatives, working closely with our museum partners and Art Bridges’ team members.

This role supports and implements all registration duties and logistics for Art Bridges’ Traveling Exhibitions within their portfolio, ensuring the safe and timely movement of artworks between museum partners. Working closely with partners, shippers, couriers, and Art Bridges staff, the registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges to keep loans on schedule.

Success in this role requires a collaborative, service-oriented professional who communicates clearly, builds productive working relationships, and maintains the highest standards of care, accuracy, and accountability.

Job Description:

Job Title: Assistant Registrar, Traveling Exhibitions
Reports To: Head Registrar
FLSA Classification: Non-Exempt

Location: Bentonville, Arkansas (On-site)

About Art Bridges Foundation

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Founded in 2017, Art Bridges creates and supports projects that share works of American art with communities across the United States and its territories. Art Bridges partners with a growing network of over 300 museums—impacting 25 million people nationwide—to provide financial and strategic support for exhibitions, collection loans, and programs designed to educate, inspire, and deepen engagement with local communities. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

For more information, visit artbridgesfoundation.org.

About the Position

The Assistant Registrar, Traveling Exhibitions supports all registration functions for the Art Bridges Traveling Exhibitions program and its strategic initiatives, working closely with our museum partners and Art Bridges’ team members.

This role supports and implements all registration duties and logistics for Art Bridges’ Traveling Exhibitions within their portfolio, ensuring the safe and timely movement of artworks between museum partners. Working closely with partners, shippers, couriers, and Art Bridges staff, the registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges to keep loans on schedule.

Success in this role requires a collaborative, service-oriented professional who communicates clearly, builds productive working relationships, and maintains the highest standards of care, accuracy, and accountability.

Essential Duties and Responsibilities

• Serve as a primary registration contact for the Traveling Exhibition loans in your portfolio.
• Prepare materials for external use, including crate lists, packing notes, and handling instructions.
• Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
• Book and oversee contractors and vendors for Traveling Exhibition-related projects.
• Monitor and enforce environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project-related activities.
• Condition report artworks and monitor them for changes.
• Review facility reports and make recommendations for potential loans.
• Review and approve venue layouts and security arrangements.
• Manage and update data entry in The Museum System (TMS).
• Manage and update projects in Asana and Salesforce.
• Maintain detailed project files and ensure proper digital recordkeeping in SharePoint.
• Collaborate with internal and external colleagues to assemble and disseminate exhibition materials and reports.
• Attend meetings, contribute to agendas, and share project updates with stakeholders.
• Travel independently to courier artworks and oversee artwork installation and deinstallation.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Qualifications and Requirements

• Bachelor's degree in fine art, art history, museum studies, or arts administration required. Master’s degree preferred.
• 2-5+ years of proven registration experience in a museum, foundation, or art gallery required.
• 2-5+ years of prior experience managing budgets required.
• 2-5+ years in exhibition or art loan project management and meeting deadlines.
• Proficiency in current museum standards and best practices required.
• Proven experience with condition reporting, packing, shipping, and insurance procedures for artworks.
• Experience managing multiple projects in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with precise attention to detail.
• High degree of initiative, discretion, and reliability.
• Positive, collaborative attitude with the ability to build strong working relationships.
• Passion for expanding access to American art and serving diverse audiences.
• Demonstrated ability to work effectively with individuals from a wide range of backgrounds and lived experiences.
• Proficiency in Microsoft Office 365 applications and museum registration software (e.g. TMS, EmbARK, Mimsy, or equivalent).
• Experience with or the ability to quickly learn specialized software systems, such as Workday, Asana, OrangeDAM, Salesforce, and Trainual.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands: In the work environment described, position requires utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and the physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires regular interaction with both the public and internal team members in a professional and courteous manner. Some travel will be required, including overnight trips on occasion, with the ability to travel domestically as needed to support art exhibitions and loans. A flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

Art Bridges and DEAI

At Art Bridges, diversity, equity, accessibility, and inclusion are central to all work and decisions made within our organization. We support our colleagues and partners in learning and growing together to make this important work part of our daily lives.

Art Bridges is an equal opportunity employer and is committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.