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Executive Assistant

University of Arkansas

University of Arkansas

Administration
Fayetteville, AR, USA
Posted on Tuesday, June 11, 2024

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).


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Closing Date:


Type of Position:

Professional Staff - Operations


Workstudy Position:

No


Job Type:

Regular


Work Shift:


Sponsorship Available:

No


Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.


Department:

Admin


Department's Website:


Summary of Job Duties:

The University of Arkansas Division of Agriculture (UADA) is seeking an organized, experienced individual to serve as Executive Assistant to the Director of the Arkansas Agricultural Experiment Station (AAES), the research arm of the Division of Agriculture. The position is located in Fayetteville, Arkansas, at the Milo J. Shult Agricultural Research and Extension Center. The position reports to the Director of the Arkansas Agricultural Experiment Station /Senior Associate Vice President for Agriculture-Research.
We seek a detail-oriented experienced individual with excellent decision-making skills who works well independently under deadlines, follows through on projects, has excellent verbal and written communication skills, is adept at problem solving and has cultural competency. Successful candidates will have strong computer skills and be willing to learn new software as it is implemented.
The executive assistant will oversee the operation of the Director’s office, maintaining confidentiality and professionalism, while ensuring that all Division of Agriculture, University of Arkansas System and University of Arkansas, Fayetteville, policies are followed. Duties include managing the director’s calendar, scheduling meetings, many with multiple groups of people, planning travel, submitting expense reports, processing requests for the director’s signature, facilitating required reporting for the Division of Agriculture and the Agricultural Experiment Station, and determining how to handle all issues that arise.
As executive assistant to the Director of the Arkansas Agricultural Experiment Station, this position collaborates with the executive assistants to the Dean of the Dale Bumpers College of Agricultural, Food and Life Sciences and the Director of the Cooperative Extension Service in Little Rock. The three executive assistants are responsible for scheduling joint meetings and facilitating and steering joint processes on behalf of the Senior Associate Vice Presidents for Research, Academic Programs and Extension, such as promotion and tenure, annual faculty evaluations, annual unit head evaluations, annual budget meetings, Division and AES awards and the annual awards luncheon. The three SAVP executive assistants work collaboratively with the department assistants/ administrative managers to ensure clear communication, discuss process improvements and relevant professional development.


Qualifications:

Minimum Qualifications:

  • Bachelor’s Degree or higher.
  • Minimum of 4 years of experience as an executive assistant to a department head or upper-level administrator.

Preferred Qualifications:

  • Experience with internal UADA and UA software systems: Workday, Box, OneDrive, SharePoint, FIS (Faculty Information System), etc.

Knowledge, Skills, Abilities:

  • Strong organizational and time management skills.
  • Ability to prioritize and manage multiple deadlines and requests.
  • Strong personal initiative and willingness to adapt and pivot as necessary.
  • Skilled at performing tasks that range from strategic to detail oriented.
  • Strong computer skills including expert familiarity with Microsoft Office Suite.
  • Excellent oral and written communication skills, including proofreading skills.
  • Innovative and creative problem solver with ability to identify and implement process improvements.
  • Skilled at positive and effective interactions with colleagues at all levels.
  • Strong customer service skills to respond to constituent requests.


Additional Information:


Salary Information:

Commensurate with education and experience


Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume


Optional Documents:


Special Instructions to Applicants:


Recruitment Contact Information:

Dr. Jean Francois Meullenet, Director of the Arkansas Agricultural Experiment Station
jfmeull@uark.edu


All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.


Pre-employment Screening Requirements:

No Background Check Required

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking


Frequent Physical Activity:

Walking


Occasional Physical Activity:

Driving


Benefits Eligible:

Yes